the Dudley pond Association holds monthly Board meetings and bi annual membership meetings. the public is welcome and ENCOURAGED to participate!
DPA Board Meeting Minutes – March 16, 2015
Present: Board Members - Lisa Jacobs. Doron Almog, Jamie Pierce (by Skype), Eric Macklin, John Darack.
Guests - Karen Lowery, Bob Smith, Tom Klem.
1.The meeting was called to order at 7:45PM. The Minutes of the January 12, 2015 meeting were read by Lisa and unanimously approved.
2.Tom Klem presented a proposal for the possible use of a service, RaceMenu, to manage aspects of the Fun Run event.
The program provides value to entrants in the form of a slight reduction of entry fees and the availability of a smartphone app for use in registering (although its use may not be appropriate for small events such as ours).
Impact to DPA would be in the form of a “sharelink” service which can spread publicity through FaceBook and other social media outlets. 10% of the RaceMenu registration fee would be credited to DPA, resulting in a reduction of the cost..
Printed sheets were distributed illustrating all of the above. Any necessary forms for the use of the system would be created by Tom.
It was suggested that we try the system for one year as an experiment. Further discussion revealed that the potential benefit to DPA would be a tiny cost difference from the SignMeUp system that we now use, and that our current system actually offers features that are equivalent.
3.The Board discussed the date of the Annual Spring Meeting. It was decided to change it to May 3.
4.A slate of officer nominations was discussed. Bob Smith volunteered to chair the Nomination Committee. Potential nominees are:
President – Doron Almog
1st Vice President – Eric Macklin
2nd Vice President – Cheryl Kreinbring or John Darack
Treasurer – Jamie Pierce
Secretary – Lisa Jacobs
Additional nominations may be presented by the Nominating Committee or accepted from the floor at the Annual Spring Meeting.
5.It was agreed by the Board to create a new position, Members-At-Large, with no limit on how many are selected.
It was also agreed that a new category of membership, Family Member, with a $5 discount from the total cost of two Individual Memberships, be added.
Both items would require amendments to DPA’s Bylaws, and will be presented to the membership for ratification at the Annual Spring Meeting.
6.The content of the upcoming issue of the Newsletter was discussed, and the following suggestions made:
-An article about Grace Olin. Bob and Lisa will collaborate.
-SWCQ news. Mike Lowery will provide.
-Proposed Bylaw changes. Lisa and John will discuss.
-The upcoming Run/Walk Event. Karen will provide.
-The suggested slate of nominees.
-Newcomers potluck event, Sunday, May 17.
-Ice Cream Social, Saturday, June 20.
-Jazz on The Pond Event, date TBD.
-A Pond Cleanup Event, date and details TBD.
7.It was suggested that a committee be formed to organize our various events.
The next Board meeting will be on Thursday, April 9.