2023 Meeting minutes
Dudley Pond Association BOD Meeting
Jan. 10, 2023
Via Zoom
Board members present: Tim Dreher, Lisa Jacobs, Jamie Pierce, Margo Melnicove, Ann Drouillhet, Naomi Deutscher. Guests: Bob Smith, Karen Farnher, Steve Garone, Jim Lien, Linda Dryden, Scott Sweeney
The meeting was called to order at 7:05pm.
Winter social event- Feb. 11, 2-5pm
The signs are going up around the community next week. We will provide hot cocoa, hot cider, coffee, and some snacks. Others are invited to bring snacks and sweets. We will provide some activities that don’t involve going on the ice. We will get chairs from Longfellow (Lisa) and a firepit or two from neighbors. We will also have music.
Communications
Steve Garone gave an overview of current communications and where we need to improve. The website had gone down and Steve took over website domain name and hosting responsibilities and got it back online. We will create a community calendar, an editorial board, a blog and revamp the website. Steve will set-up monthly meetings.
As part of the website revamp, Lisa and Mike Margossian worked to create an online application with payment options.
Steve Morette got some DPA history and articles that he’ll post on our social media sites.
Pain in the Grass Committee Report
This committee has identified the areas where decisions need to be made: collecting, disposing, educating, publicizing and engaging abutters and pond users. They will also include Harvester updates in all their communications. Earth Day is April 25, and the committee wants to get something going by then.
Mansion Beach Restoration
Karen Farhner wants to start the project by the end of March with bi-monthly work parties to start the current removal and identify future plantings. She is currently doing a walkthrough of the area with Lynne Garone and Jennifer Steele to ID what’s there and what should go.
The board will help get this project underway and help find volunteers. Then Karen and her committee will create a separate communication process to identify tasks, supplies, equipment and timelines.
New Treasurer search
Jamie has identified a possible candidate- a former lawyer who has experience with non-profits. He will reach out to this person and present the candidate to the board and then approval at the Spring meeting.
Next meeting: Feb 6, 7pm via zoom. Tim will send the agenda. Ann will be away so someone else will create the Zoom link, and Lisa will send the link and meeting summary to membership beforehand.
A motion was made, seconded, and approved unanimously to adjourn the meeting at 8:15pm.
Respectfully submitted,
Lisa Jacobs
Secretary
Dudley Pond Association BOD Meeting
Jan. 10, 2023
Via Zoom
Board members present: Tim Dreher, Lisa Jacobs, Jamie Pierce, Margo Melnicove, Ann Drouillhet, Naomi Deutscher. Guests: Bob Smith, Karen Farnher, Steve Garone, Jim Lien, Linda Dryden, Scott Sweeney
The meeting was called to order at 7:05pm.
Winter social event- Feb. 11, 2-5pm
The signs are going up around the community next week. We will provide hot cocoa, hot cider, coffee, and some snacks. Others are invited to bring snacks and sweets. We will provide some activities that don’t involve going on the ice. We will get chairs from Longfellow (Lisa) and a firepit or two from neighbors. We will also have music.
Communications
Steve Garone gave an overview of current communications and where we need to improve. The website had gone down and Steve took over website domain name and hosting responsibilities and got it back online. We will create a community calendar, an editorial board, a blog and revamp the website. Steve will set-up monthly meetings.
As part of the website revamp, Lisa and Mike Margossian worked to create an online application with payment options.
Steve Morette got some DPA history and articles that he’ll post on our social media sites.
Pain in the Grass Committee Report
This committee has identified the areas where decisions need to be made: collecting, disposing, educating, publicizing and engaging abutters and pond users. They will also include Harvester updates in all their communications. Earth Day is April 25, and the committee wants to get something going by then.
Mansion Beach Restoration
Karen Farhner wants to start the project by the end of March with bi-monthly work parties to start the current removal and identify future plantings. She is currently doing a walkthrough of the area with Lynne Garone and Jennifer Steele to ID what’s there and what should go.
The board will help get this project underway and help find volunteers. Then Karen and her committee will create a separate communication process to identify tasks, supplies, equipment and timelines.
New Treasurer search
Jamie has identified a possible candidate- a former lawyer who has experience with non-profits. He will reach out to this person and present the candidate to the board and then approval at the Spring meeting.
Next meeting: Feb 6, 7pm via zoom. Tim will send the agenda. Ann will be away so someone else will create the Zoom link, and Lisa will send the link and meeting summary to membership beforehand.
A motion was made, seconded, and approved unanimously to adjourn the meeting at 8:15pm.
Respectfully submitted,
Lisa Jacobs
Secretary
Dudley Pond Association BOD Meeting
Feb 6, 2023
Via Zoom
Board members present: Tim Dreher, Eric Macklin, Lisa Jacobs, Jamie Pierce, Margo Melnicove, Doron Almog. Guests: Bob Smith, Karen Farnher, Steve Garone,
The meeting was called to order at 7:05pm.
Winter social event- Feb. 11, 2-5pm
Lisa is arranging all the food and beverages and Tim & Eric have offered to help with heating up the hot cocoa and cider. We will send out two more eblast invitations to both the membership/watershed, and Fun Run sponsors and contributors. Lisa reviewed all the logistics including an inclement weather plan.
Communications
Steve has fixed the website so it’s up and running, renewed the domain name, started to create a community calendar, started a discussion about the Spring newsletter and what it will look like, and reviewed his ideas about having a blog, creating an editorial board, and finding ways to beef up our content for better communications. He plans to hold monthly meetings to fine tune all this.
The Board will create the Spring Newsletter this time, (both paper and electronic), and then the communications committee will take over the newsletter process.
Pain in the Grass Committee Report
Margo reported that the committee has identified key areas to pursue: collecting, disposing of weeds; educating, publicizing and engaging abutters and pond users. Margo and Karen F. will develop a questionnaire as a basis for person-person dialogues with abutters and pond users. Nomi will create a spreadsheet to help organize this information. Part of the education will include how the pond sediment and runoff from storm water drains, supplies nutrients to help the weeds grow.
Mansion Beach Restoration
Karen has done a walkthrough of the beach and will need to deal with the Town of Wayland for permits and guidance. She has an idea about creating gardens that include native and non-invasive species AND other types of gardens, like pollinator gardens. She asked the board to think about people in our community that have created these types of gardens.
2023 DPA Activity Calendar
2/11 Winter Social
4/7- Wayland Town cleanup
4/30 - Spring Meeting
5/21- Newcomers Potluck dinner
6/17- Ice Cream Social
June-Aug. - Music events throughout the summer
End of Sept TBD- Fun Run
10/29 -Fall meeting
Next meeting: March 14, 7pm via zoom. Tim will send the agenda. and Lisa will send the link and meeting summary to membership beforehand.
A motion was made, seconded, and approved unanimously to adjourn the meeting at 8:15pm.
Respectfully submitted,
Lisa Jacobs
Secretary
Dudley Pond Association BOD Meeting
Feb 6, 2023
Via Zoom
Board members present: Tim Dreher, Eric Macklin, Lisa Jacobs, Jamie Pierce, Margo Melnicove, Doron Almog. Guests: Bob Smith, Karen Farnher, Steve Garone,
The meeting was called to order at 7:05pm.
Winter social event- Feb. 11, 2-5pm
Lisa is arranging all the food and beverages and Tim & Eric have offered to help with heating up the hot cocoa and cider. We will send out two more eblast invitations to both the membership/watershed, and Fun Run sponsors and contributors. Lisa reviewed all the logistics including an inclement weather plan.
Communications
Steve has fixed the website so it’s up and running, renewed the domain name, started to create a community calendar, started a discussion about the Spring newsletter and what it will look like, and reviewed his ideas about having a blog, creating an editorial board, and finding ways to beef up our content for better communications. He plans to hold monthly meetings to fine tune all this.
The Board will create the Spring Newsletter this time, (both paper and electronic), and then the communications committee will take over the newsletter process.
Pain in the Grass Committee Report
Margo reported that the committee has identified key areas to pursue: collecting, disposing of weeds; educating, publicizing and engaging abutters and pond users. Margo and Karen F. will develop a questionnaire as a basis for person-person dialogues with abutters and pond users. Nomi will create a spreadsheet to help organize this information. Part of the education will include how the pond sediment and runoff from storm water drains, supplies nutrients to help the weeds grow.
Mansion Beach Restoration
Karen has done a walkthrough of the beach and will need to deal with the Town of Wayland for permits and guidance. She has an idea about creating gardens that include native and non-invasive species AND other types of gardens, like pollinator gardens. She asked the board to think about people in our community that have created these types of gardens.
2023 DPA Activity Calendar
2/11 Winter Social
4/7- Wayland Town cleanup
4/30 - Spring Meeting
5/21- Newcomers Potluck dinner
6/17- Ice Cream Social
June-Aug. - Music events throughout the summer
End of Sept TBD- Fun Run
10/29 -Fall meeting
Next meeting: March 14, 7pm via zoom. Tim will send the agenda. and Lisa will send the link and meeting summary to membership beforehand.
A motion was made, seconded, and approved unanimously to adjourn the meeting at 8:15pm.
Respectfully submitted,
Lisa Jacobs
Secretary
| dpa_communications_committee_meeting_-_february_8th_2023.pdf |