2007 Monthly Meetings:

January    February     March    April    June
July    August    September    October   November   December

Bi-annual Membership Meetings:

DPA Executive Board Meeting
December 17, 2007

Attendees: Sherry Fiust, Bob Smith, Brian Cichella, Jamie Pierce, Marilyn Darack, Mike Lowery, Ted Fiust, Jack Peters

President Sherry Fiust called the meeting to order at 6:30 P.M.

In the interest of saving time so that the Executive Board could attend the WSWQC meeting to be held at 7:30 P.M., the minutes of November’s meeting had previously been read and approved by email.

Update on Status of Vendor Selection and Notice of Intent (NOI) for Sonar Application:

Sherry Fiust reported that the Wayland Surface Water Quality Committee (WSWQC) received proposals from two vendors, Lycott and Aquatic Control Technologies (ACT), for administering the Sonar application. Jamie Pierce attended the WSWQC meeting when the vendors were interviewed.

The proposals were very similar, both in scope and in price. Both companies are solid, have the proper expertise, and are reliable. ACT has provided services for us in the past and may be more familiar with Dudley Pond. The board will attempt to gather more information regarding a report of ACT aborting treatment at Lake Boone following receipt of a letter from the Conservation Law Foundation. The WSWQC will vote on their choice of vendor at tonight’s meeting.

Sherry wants this process to move along quickly so that the herbicide request can be brought before the Conservation Commission in time for a spring application.

Reaction to Circulator Report:

Sherry expressed concern over some of the language in the WSWQC Circulator Report to the Conservation Commission. This report states that the circulators must be tested for eighteen months to accurately determine whether or not they are effectively controlling milfoil growth. Also, tainting the results are data drawn from one circulated square that may have been anomalous. That particular square showed much better results, but was inconsistent with the other five circulated test sites.

Ted Fiust affirmed that the data actually shows that the circulated areas are not improving and that the WSWQC report is partially built upon that anomalous square. At tonight’s WSWQC meeting Sherry will ask for the DPA to be put onto their next agenda in order to discuss this report. The board is concerned that the WSWQC circulator report along with their request for herbicide may prove ambiguous to the Conservation Commission.

Bob Smith and Mike Lowery suggested that an herbicide treatment and circulator use need not be mutually exclusive.

Report on Doran Road Housing Project by Sherry Fiust and Mike Lowery:

Sherry spoke with Mary Antes of the Wayland Housing Authority regarding the DPA’s concern for nutrient reduction in this area of the watershed. Mary Antes told her that they have just received funding for a consultant who will advise the Housing Authority on how best to meet their goals regarding affordable housing on the Doran Road property. There will be a discussion of septic plan alternatives. Sherry advised Mary that the DPA would call in the WSWQC to get involved in this project. The housing authority will invite the DPA to an upcoming meeting.

Mike Lowery will inform the Housing Authority that it is crucial for them to work along with the DPA and WSWQC on their septic plans. He recommends that a DPA member serve as a liaison between the Housing Authority and the DPA. The DPA and WSWQC would like to participate in the Housing Authority’s Request for Quote (RFQ).

President Sherry Fiust adjourned the meeting at 7:15 P.M. Next meeting will be on Thursday, January 10th at the Fiusts’ home at 42 Mathews Drive.

Respectfully submitted,
Marilyn Darack, secretary

DPA Executive Board Meeting
November 12, 2007

Attendees: Sherry Fiust, Bob Smith, Brian Cichella, Jamie Pierce, Marilyn Darack, Mike Lowery, Ted Fiust, Jack Peters, Jan Dunn, Lynn Dowd

President Sherry Fiust called the meeting to order at 7:05 P.M.

Minutes of the last meeting were read and amended to reflect that the nominating committee will meet before the Spring Membership Meeting, rather than the Fall Meeting. Minutes were accepted as amended.

Update and Discussion on SWQC Budget Submittal for 2008 and 2009

Sherry Fiust reported that the Surface Water Quality Committee is busy preparing their budget for fiscal years 2008 and 2009. This budget will be organized and presented in such a way that it would cover the cost of either a harvesting or an herbicide program.

The SWQC had been planning to recommend harvesting rather than an herbicide treatment. They are now reconsidering that decision due to a new four year proposal formulated by Mike Lowery and Ted Fiust. This plan incorporates an herbicide treatment with aggressive follow-up hand pulling. Mike also noted that the Notice of Intent (NOI) should include a contingency for spot treatment as a fallback if the weed becomes uncontrollable under the manual program. Also, appropriate concentrations of the herbicide would need to be used. An official project manager would be hired to direct the full four year program. The SWQC has asked Lycott and Aquatic Control Technologies to submit proposals for an herbicide treatment program.

Concerns include finding the appropriate person to manage the project and having enough funds to pay that person. It is difficult to budget the entire program since we cannot know in advance how much to set aside for divers. Until we know how many plants need to be removed after an herbicide treatment, we cannot know how many hours they will need to work. Sherry mentioned to the SWQC that the DPA may be able to contribute $25,000 toward the effort. There also may be SWQC emergency funds available.

Bob Smith urged the board to organize an effort to lobby the Board of Selectmen and the Finance Committee. Bob recommends that ten people attend each BOS meeting and that each week a different DPA member speak a during the public comment portion of the meeting. The board will develop a list of pertinent talking points. We need to make it clear that the will of the DPA is to use Sonar and an aggressive follow-up to treat the milfoil to annihilation.

The question arose as to whether hand pulling is the only viable follow-up option. Ted Fiust replied that benthic barriers may provide another possibility. Mike Lowery will speak with the SWQC about the use of benthic barriers.

Sherry reminded the board that the timing of our efforts is critical. The NOI needs to be submitted in time to have a treatment in the spring of 2008.

DPA Merchandise by Lynn Dowd:

Lynn reported that we have about $1500 of old inventory. This is comprised mostly of extra large and extra-extra large tee shirts, several note card packages, and hats.

In order to sell some of this, a flyer with an order sheet will be added to the next newsletter. Jamie will also put pictures of the note cards up on the website promoting them as Christmas cards. An email will also go out to the membership with a link to the DPA Boutique. Whatever clothing is left will sell at clearance prices or be donated to a charity.

It was suggested that we update our clothing line to include fleece jackets and a DPA 40th anniversary special edition tee shirts.

In order to design a special logo for this special edition clothing we will hold a “Design a Logo” contest with a cash prize of one hundred dollars.

New Business:

Karen Lowery asked whether the DPA might want to consider doing some holiday gift wrapping, perhaps at Russell’s Garden Center. Marilyn Darack will call Russell’s and ask if this might be a possibility.

Mike Lowery asked about whether the circulators would be left in the pond over the winter. The decision will be made by the SWQC with the Harbormaster’s (Chief of Police) views given serious consideration. Sherry Fiust felt that this decision was not a DPA matter.

Mike and Karen Lowery thanked the board for bestowing the Harry S. Olin Award to them. They were deeply moved by receiving such an honor.

Sherry Fiust adjourned the meeting at 8:55 P.M.

The next Board meeting will be held on Thursday December 6, 2007, 7:00 P.M. at the Fiusts’ home at 42 Mathews Drive.

Respectfully submitted,
Marilyn Darack, secretary

Dudley Pond Association Annual Fall Meeting Minutes
October 28, 2007

Senior Center, Wayland Town Building

President Sherry Fiust called the Meeting to order at 5:30 P.M.

Minutes of the Spring 2007 Meeting were read and accepted.

Circulator Update by Toni Moores, Circulator Project Manager and Member of SWQC:

Toni reported on tests administered six months after the three circulators were installed. There were twelve test sites, some in the circulator areas and some far from the circulators. Five methods of measurement were used. These were water chemical analysis, biomass estimation, weed nutrient analysis, water clarity measurements, and visual evaluation using underwater videos.

Of the twelve test locations, only one showed some weed distress. It was also estimated that there was a 42% weed growth in the circulated areas and a 244% weed growth in the non circulated areas. Toni cautioned that these figures represent a very rough estimate. It is not known whether these figures are a result of the circulators or of other factors.

It is too early to tell whether any results are meaningful at this point, but Toni has very cautious optimism about them. Pond circulators are not a “silver bullet,” but may be helpful in combination with other methods. According to the manufacturer, it takes eighteen months to determine actual results.

Harvesting report by Mike Lowery, Harvesting Coordinator:

This project was completed between July 2nd and July 18th. Mike recognized the many volunteers, especially Jamie Pierce, who volunteered their time to help.

Mike also reminded the membership that the Conservation Commission’s Orders of Condition for mechanical harvesting are good for three years.

After one week, the initial goals of the project were met, but we were able to keep the harvester for an additional week, allowing us to harvest a total 32 tons of milfoil. This represents amounts removed by both the large harvester and a small shoreline harvester. After six weeks had elapsed, though, all the weeds had grown back.

If harvesting were to be used as our weed control method, we would need three harvestings per year, each taking two weeks. We would also need workers to operate the machinery and remove the harvested weeds from the area. One full harvesting, Mike estimates, would cost approximately $25,000.

Discussion regarding Future Milfoil Treatment by Bob Smith, DPA Representative to the Town-Wide Forum:

Sherry informed us that Town Administrator Fred Turkington has convened a meeting with representatives of the DPA, Conservation, Finance, Housing, and other boards to address the Dudley Pond weed problem. Mr. Turkington expects this meeting to assure a coordinated, comprehensive, and non-conflicting effort. It will be held on a November 1st. Bob Smith has been appointed DPA representative.

1. Short term recommendations
   
   Bob announced that he would present two options to the committee, the only two viable options at this time: mechanical harvesting and the use of the herbicide SONAR. He will present each alternative with its own budget request.
2. Long term issues
   
   Regarding long-term planning, Molly Upton asked whether lawn chemicals could be banned. She reminded us that some watershed residents are using lawn care companies that apply these unwanted chemicals. Bob Smith answered that the agenda for this meeting is, as far as he knows, open ended and that he would try to address that issue.
   
   Another issue for long term planning is septic system management. Mike Lowery informed the membership that the TOW already has a septic system management master plan. The Board of Health needs only to follow existing rules to force compliance from those who have failing systems.
3. Housing Authority plans
   
   The WHA plans to build a multi-unit complex on Doran Road on land that had formerly been set aside for a Dudley Pond area community septic system. Stan Ducharme announced that he would like the DPA to take a stand to preserve that land. Mike Lowery has learned that the WHA is considering clustering the homes and preserving a portion of the land for a community system.
4. DPA recommendation
   
   Molly Upton made a motion for Bob Smith to take to the collaborative meeting. It states that, "The DPA recommends SONAR as its first choice of treatment in 2008 and mechanical harvesting as a second choice."
   
   During discussion of this motion, Bob Goldsmith, SWQC member, stressed to the membership that it is crucial for any chemical treatment to be followed up by aggressive hand pulling. The cost of divers must then be included in a SONAR treatment estimate. We did not do this in 2003, and a bad infestation of milfoil came back within three years. Boat bans and nutrient flow limitations are other options to consider as a supplement to a chemical application.
   
   Molly’s motion passed:
   29 voted in the affirmative, 1 in the negative, and 2 abstained.

The new budget was presented and accepted.

Eleventh Annual Fun Run Report by Karen Lowery:

The Fun Run netted a profit of $9285 this year, the highest so far. Karen thanked her co-chairperson, Linda Smith, and the many volunteers.

The new Fitness Walk activity that was led by Sylvia Greene was very well attended and appreciated. Sylvia and Karen are planning to offer three more seasonal walks around the pond before the next Fun Run.

Social Events Report by Brian Cichella:

Brian plans to increase the environmental component of the Father’s Day Ice Cream Social next year.

Brain asked if anybody on the south side of the pond might be interested in hosting the next Newcomers Pot Luck Dinner. All of the other suppers have been held on the north side of the pond. Brian wishes to include as many new people as possible at these events.

The meeting was adjourned at 7:31 P.M.

Respectfully submitted,

Marilyn Darack, secretary

DPA Executive Board Meeting
October 3, 2007

Attendees: Sherry Fiust, Bob Smith, Brian Cichella, Jamie Pierce, Marilyn Darack, Mike Lowery, Ted Fiust, Jack Peters, Jackie Ducharme, Steve Garone

President Sherry Fiust called the meeting to order at 7:05 P.M.

Minutes of the last meeting were read and amended to reflect that the date of this meeting is Wednesday, October 3rd rather than Thursday, October 4th. Minutes were accepted as amended.

New Wayland Surface Water Quality Committee Member:
Mike Lowery was congratulated on his appointment to the SWQC. The DPA is pleased that Mike has become part of this exceptionally knowledgeable and hard-working group of citizens.

Turkington collaborative meeting:
Sherry Fiust reported that Fred Turkington, Wayland Town Administrator, plans to convene representatives from several town committees and interest groups in order to address short and long term weed treatment methods for Dudley Pond. These committees include the Board of Health, Wastewater Management, Conservation Commission, Surface Water Quality, the Dudley Pond Association and Board of Selectmen and Finance Committee. The first meeting will be held on Thursday, November 1, at 7:00 P.M. at the Wayland Senior Center.

Sherry Fiust said that Jack Peters’ petition to the ConCom, requesting that chemicals be included as an acceptable treatment and signed by over 200 citizens, probably helped motivate Mr.Turkington to form this committee.

Sherry has appointed Bob Smith as DPA representative. John Darack will serve as Bob’s alternate. The DPA is hoping that the work of this committee will proceed quickly, as budgets are due to the FinCom by November 30th and because the deadline for warrant articles is December 15th.

Public comment will be accepted at this meeting, so DPA members will be encouraged to attend. The meeting will be publicized by a front page article in the upcoming DPA Fall Newsletter and by email. DPA members will also be urged to attend the SWQC meeting on Tuesday, October 23rd at 7:30 P.M. Jack Peters will send out postcards regarding these meetings to all who signed his petition.

Mike Lowery is pleased that the Board of Health will be represented at this meeting. Town by-laws state that the BOH has the authority to inspect septic systems and to order repair or replacement of failed systems. We need the BOH to become much more proactive in this matter and to be made more accountable. There are state funds available to those who cannot afford to update their failed septic systems. At this meeting Mike Lowery will ask for a consensus regarding septic regulation in Wayland. This would include inspection, enforcement, and the banning of fertilizer and pesticide use.

Toni Moores, of the SWQC, wants to propose that the TOW establish a by-law requiring regular septic system pumping.

DPA Weed Management Reports:
Bob Smith recommended that the DPA submit our reports on the S319 Grant and on the harvesting and hand pulling projects to the ConCom as soon as possible. Bob also suggested that we write a report on the circulators, even though we will only be reporting interim results.

Circulator Project:
Sherry informed the Board that the results from the Lake Cochituate Circulator Project are complete and that the circulators have failed to improve their weed situation. SolarBee, the manufacturer of the Lake Cochituate circulators, has given the state a one year extension on the circulators, claiming that it takes a couple of years for the effects of the machines to show.

Ted Fiust suggested that the DPA consider asking the ConCom to allow us to assess our circulator program in June of 2008 rather than in September, 2008. Although the September date would give a full eighteen month window for improvement as outlined by the manufacturer, those results would arrive a few months too late to employ an herbicide treatment in 2008. In order to be effective, herbicides must be applied in the spring. Mike Lowery suggested that, if the circulator areas look the same as the control areas in June, we may want consider those results decisive.

Definition of Success:
Sherry declared that the circulator experiment includes no hard, scientific definition of success. How are we to know if this project should be deemed a success or a failure? The experiment’s purpose is only to reveal any significant difference in milfoil control between the circulator areas and a control area without circulators.

Mike Lowery asked the board to define a DPA definition of success. Jack Peters suggested, whatever we agree to allow, that the distance from the surface to the tops of the weeds be uniform throughout the pond, coves included. Others suggested that the definition of success might be different in different areas based on their use (e.g. swimming areas).

Doran Road Affordable Housing Development Project:
The Wayland Housing Authority is moving ahead with plans to erect a twenty-nine bedroom affordable housing complex on Doran Road. Mike Lowery reported that he urged the Board of Selectmen to oversize the group septic system to accommodate 50-100 extra homes. In the future, then, existing watershed homes with failing systems could perhaps tie in to this group system rather than continue to pollute Dudley Pond. The Housing Authority is retaining a design consultant, and the Selectmen urged that community needs and concerns be addressed by the consultant. The BOS seemed supportive of the community septic concept. Mike asked that this topic be placed on the Fall Meeting agenda so that the DPA could formulate an official position on this issue.

DPA Fall Membership Meeting and Spaghetti Dinner:
The annual fall membership meeting will be held on Sunday, October 28th at 5:00 P.M. at the Wayland Senior Center.

1. Budget
   Jamie Pierce requested that the board determine a dollar amount for weed control to be put into the new budget. Sherry made a motion seconded by Bob Smith that we set aside $15,000 for weed control. This is the same amount as in the previous budget and will show DPA support to the Town of Wayland for any monies we may request. It is also approximately one half the cost of a SONAR treatment.
   
   The DPA may receive an additional $25,000 from the SWQC.
2. Agenda
   The board suggested that, rather than have a formal speaker, we should instead plan to use the time for discussion of our weed infestation and control options. SWQC members will be present to answer questions.
   
   Sherry asked that Karen Lowery give an update on the Fun Run and that Mike Lowery give an update on the harvesting program. Bob Smith asked that we use this forum to formulate a DPA position on weed control to take to the Mr.Turkington’s collaborative meeting. Mike Lowery requested that we also discuss our position on the Doran Road housing project.

Nominating Committee for New Executive Board:
Sherry asked Steve Garone and Jackie Ducharme to serve as the nominating committee prior to the DPA Spring Membership Meeting elections. They agreed to do so. Steve will serve as the chairperson.

Since the DPA issues are so complex and serious at this time, Sherry wants the future officers to begin to attend monthly Board meetings several months before their terms officially begin.

The meeting was adjourned at 8:45 P.M.

The next Board meeting will be held on Thursday November 1, 2007, 7:00 P.M. at the Fiusts’ home at 42 Mathews Drive.

Respectfully submitted,
Marilyn Darack, secretary

DPA Board Meeting
September 6,2007

Attendees: Jackie Ducharme, Ted Fiust, Sherry Fiust, Jamie Pierce, Karen Lowery, Mike Lowery, Brian Cichella

Meeting was called to order at 7:05pm

Minutes: Minutes of last month’s meeting were read by Sherry Fiust.

2008 Weed Control:
Sherry Fiust initiated a discussion of the strategy for continuing weed control in 2008. The SWQC has $25,000 which must be spent before June 30, 2008 (FY08). In addition, we would like to assist SWQC develop their line-item budget for weed control for FY09, and the Board will need to propose a budget line item for the ’08 DPA budget at the upcoming Membership meeting in October. How much we should budget and to what use it should be put are both uncertain at this time.

A proposal was made to get a process going to employ SONAR in June ’08 if it is found that neither the circulators nor weevils are being effective. If such a plan is to be ready by Spring, the process would need to begin over the winter – perhaps conditional Orders of Conditions could be issued such that an herbicide treatment may be employed if both experimental techniques prove ineffective.

A question arose as to whether SONAR has been used properly in Dudley Pond in the past, both in terms of sustained concentration levels over 60-90 days, and rigorous follow-up with hand-pulling. Both aspects have been identified elsewhere as key to ensuring success using SONAR.

In order to increase our latitude for spending DPA funds, a proposal was made to change the line item description from “Weed Removal”to “Weed Control”.

Mike Lowery suggested that financial models for both SONAR treatment and mechanical harvesting need to be researched, covering a 3-5 year timeframe. He has committed to developing such a model for mechanical harvesting for SWQC.

Letter to the Boards:
At last month’s meeting, we discussed sending a letter to the Board of Selectmen and the Finance Committee (“The Boards”), essentially “putting them on notice” that the financial burden of maintaining the health of Dudley Pond has grown too large for an association of residents to shoulder, and should be taken over by the Town. The latest draft of this letter, written by Judy Currier and Jennifer Steele, was discussed.

Mike Lowery handed out a 2-page “Thoughts on the DPA letter to Selectmen and FinCom”document. He said he thought the language was too confrontational, needs to include a description of long-range planning for weed control, and should be voted on by the full Membership prior to being sent. Additionally, he mentioned that it should not be “thrown over the wall”. Sherry Fiust suggested that it should be presented in person at public comment periods of Board meetings and followed up by discussions with Board members.

Timing: Since the budget will be under consideration in November, early October might be the best time to present the topic with the Selectmen and FinCom. Mike Lowery suggested that we think ahead about what questions will be asked when we present it, and have answers prepared.

Public Comment Period:
Jackie Ducharme thanks the board for everything they have been doing, and hopes to help out when she can.

Fun Run Report:
We have 74 pre-registered runners/walkers and 6 pre-registered Fitness Walkers. Russell’s will send a representative to man a table. Nothing definite for a milfoil table. A Membership table will be staffed. We have received a total of $8943 so far in sponsorships, registrations, and raffle ticket sales.

The meeting was adjourned at 9:08pm

Next month’s meeting will be on Wednesday October 3, at 7:00pm

Respectfully Submitted,
Jamie Pierce (for Marilyn Darack)

DPA Executive Board Meeting
August 9, 2007

Attendees: Sherry Fiust, Bob Smith, Brian Cichella , Jamie Pierce, Marilyn Darack, Bob Goldsmith, Judy Currier, Ted Fiust, Grace Olin, Jennifer Steel, Ruta Smilskanis, Ivars Melnigailis

President Sherry Fiust called the meeting to order at 7:05 P.M.

Minutes of the last meeting were read and accepted as amended.

President’s Update on Weed Removal Funding and Plans:

Sherry Fiust reported that the FinCom has allowed the Surface Water Quality Committee to carry over our $25,000 account from the TOW for emergency harvesting in 2008. The SWQC will make that amount available to the DPA . This will allow us to harvest in early June, 2008.

This fall we need to submit a plan to the FinCom for fiscal year 2009. We will not have data from the circulators until next June or July but, since the budget plans must be submitted so many months ahead, we may want to consider asking for more circulators from CPA funds. Circulators cost approximately $20,000 each.

Report on Long Term Measures by Bob Goldsmith:

The long term measures being considered identify non point source pollution, or nutrient “hot spots.” Bob wants to outline some capital expenditures for catch basins, plant buffers, and other measures that help impede nutrient flow into the pond.

The SWQC is planning to submit an application for another S319 grant. These grants are federally funded. If approved, the money would become available in the fall of 2009.

There is a stipulation that 40% of an S319 grant amount needs to be matched by the recipient. For example, if we request a grant for $250,000, we must provide $100,000. This amount can be raised from the TOW, from CPC funds, and from “sweat equity.” Bob has been told by an administrator of the S319 grants that their committee is seeking more grant applications.

Judy Currier noted that, due to this year’s calendar, the TOW has moved meetings and deadlines up three weeks.

Another long term measure is aerial scanning. This technique identifies leaking and failed septic systems. Bob believes that we will have the funds available for a modest scan. We will not need to share the cost and project with other communities. This modest flyover would cost $35,000 and would include data on Dudley Pond, Lake Cochituate, and Heard Pond.

Discussion on Use of Herbicide:

Bob said that, once we get the evidence from the circulators, we will have a stronger case for getting the ConComm’s permission for using an herbicide in 2009. He reminded us that the TOW has a contract with the state that forbids the use herbicides until the summer, 2008.

Ivars Melnigailis spoke of the intolerable weed infestation and his support of the campaign to use SONAR now. Bob Goldsmith informed him that there is a strong extreme conservationist lobby that will oppose this and that the ConComm has forbidden chemical use until other measures have been attempted. We need to stay the course for the remaining year of the S319 grant and for the circulator trial.

Bob Smith added that experiments have actually been going on for eight years, even while we were using SONAR. We did expect three years of bad infestations and, now that we’re in the midst of that time, we should not change course. Also several bodies of water in the southern states, Bob reported, are now confronting a mutant form of milfoil which is herbicide resistant. It is important to remember that the effects of an herbicide only last about three years.

Jennifer Steel asked if a " infestation" could be controlled by SONAR. Judy answered that stronger concentrations of the herbicide would be needed.

Jamie Pierce presented a plan that we may want to consider giving to the FinCom this fall. It calls for us to request funds for a SONAR treatment to be done in April, 2009. In the spring of 2010 we would put in circulators. Harvesting funds would not be needed around the circulators since the infestation would have been controlled temporarily by the herbicide. Then we would hope that the circulators would keep the milfoil in control.

Judy Currier’s Letter to the Board of Selectmen:

Judy read a draft of her letter. It clearly and succinctly outlined the purpose and history of the DPA and our weed control projects and made a strong plea for the TOW to take over the support for the care of Dudley Pond. Judy asked for feedback to improve and strengthen this appeal.

Jennifer Steel suggested that Judy add more specific requests of the BOS and include reasons for immediacy of action. Jennifer will work with Judy to edit and strengthen the letter so it can be sent to the BOS in September.

Sherry suggested that several members of the DPA attend the September BOS meeting prepared with packets which would include this letter, and make our call for support during the public comment session.

Harvesting Update :

Ted Fiust presented this report, since Mike Lowery could not attend the meeting.

The second harvesting focused on the previously un-harvested western portions of the pond and was funded by the balance of the Sue Pope grant. The north lobe and outlet are now mostly clean, but the south side was left incomplete. Some uncontrolled fragments were left at the shores. The total milfoil yield after the two harvestings was about thirty-two tons. It cost approximately $9000.

Mike noted that, in the future, we need to plan on the fact that a full harvest would require three rather than two weeks and that two harvests per year will be needed. He praised the DPA volunteers who gave a “Herculean” effort to help out with the harvesting.

The board voted unanimously to spend the remaining funds from the harvesting account for shoreline harvesting. This amount would provide for the cleaning of approximately two more acres. Ted will decide which areas would be best served by this remaining effort.

Jamie suggested that we reimburse the Sue Pope grant account $2000, the amount that the DPA spent on a consultant to write the Notice of Intent document. The board voted unanimously to do so.

Fun Run Update:

Since Karen Lowery could not attend the meeting, she left a written report for the board. By August 9th she had received $6450 in sponsorships; one platinum ($500), twelve gold, and twenty-five silver. She names Riemer/Braunstein LLP, who donated one thousand dollars, “Official Sponsor” for 2007. Karen thanks Marcia Filiurin, Jim Thompson, Linda and Bob Smith, Kim and Steve Robb, Steve Garone, Sylvia Greene, and Marilyn Darack for bringing in new and returning sponsors this year.

Karen is still looking for people to sell raffle tickets until September 8 at the Town Landfill, Donelan’s Market, and at CVS.

Two thousand fliers and entry forms were printed and folded. Over 900 were mailed out. Karen thanked all the volunteers who helped prepare the fliers for mailing. They are Jim Thompson, Cynthia Shapiro, Brian Cichella, Marcia and Michael Filiurin, Linda Smith, Lisa Jacobs, Jan Dunn, Arlene Pollak, and Grace Olin. Special thanks go to Mike Lowery, who printed all the fliers and entry forms, and to Jamie Pierce, who printed and organized all the mailing labels.

The online registration is showing success.

Jim Thompson and Wayne Kelley will put up signs on the town boards the week prior to the run and Linda Smith will put out the A-Frame signs by August 20th.

Advertising for the non-competitive fitness walk led by Sylvia Greene has begun.

Plans are being made to streamline the race day registration and volunteers are being contacted and organized.

Discussion of Public Comment Session:

The board tabled, until next month’s meeting, a discussion of the establishment of a public comment period at DPA Board Meetings.

Fall Meeting, 2007:

The DPA Fall Meeting and Spaghetti Supper date was set for Sunday, October, 28th at 5:00 P.M. at the Senior Center. Marilyn Darack will reserve the room.

Next board meeting will be held Thursday, September 6 at the Fiusts’ home, 42 Mathews Drive.

Meeting was adjourned at 9:15 P.M.

Respectfully submitted,
Marilyn Darack, secretary

DPA Executive Board Meeting
July 12, 2007

Attendees: Sherry Fiust, Bob Smith, Brian Cichella , Jamie Pierce, Marilyn Darack, Mike Lowery, Ted Fiust, Karen Lowery, Lisa Jacobs, Grace Olin, Arlene Pollak, Bob Goldsmith, Toni Moores, Judy Currier, Margo Melnicove

President Sherry Fiust called the meeting to order at 7:05 P.M.

Minutes of the last meeting were read and accepted as amended. Karen Lowery corrected the minutes to reflect that the Wayland High School Track team is planning to participate, but had not yet registered.

Father’s Day Ice Cream Social Report by Brian Cichella:
Brian was pleased with some aspects and disappointed with others regarding this year’s event. The numbers of visitors appeared to be about the same as last year and the general attitude was upbeat and friendly. Eight new memberships were sold.

Brian, concerned about the small number of new memberships and the day’s proceeds that barely covered costs, looked for advice for improvement. Mike Lowery suggested that the membership table be placed before the ice cream table. Mike also reported that we did collect more donations than last year and that several folks also bought Fun Run raffle tickets. Sherry reminded us that the goal of this event is to promote good will in the community and to bring people together. That goal was certainly accomplished. There was a brief discussion about perhaps changing the day of this social, but no consensus was reached.

The board expressed their appreciation to Brian for a job well done.

Suggestions for consideration by DPA member Margo Melnicove:
Margo asked the DPA to further publicize that the waterfowl should not be fed. Perhaps we could post some signs. She also wants the DPA to ask boaters to not ride through milfoil. Given the current state of the pond, Sherry replied, this is all but impossible. Margo suggested that the DPA tell abutters what they can do with their raked up milfoil. Perhaps we could provide a suitable container for it at a public area. Much has been publicized lately regarding the use of milfoil for garden fertilizer. We will explore the use of a suitable public milfoil drop off container.

Margo asked about shortening up the wait time before SONAR could again be used on Dudley Pond. This is a huge issue and could not be addressed at this point in the meeting.

Fun Run Update by Karen Lowery:
Karen reported that there is now $6150 in pledges and that the t-shirt order is ready. She unveiled a new addition to the day’s activities, a non-competitive walk, led by Sylvia Green. Sylvia is a personal trainer and will meet the participants at Mansion Beach at 10:00 am. They will do stretches, take a scenic walk around the pond, have refreshments, and receive a hat or other favor that says “Dudley Pond Walks.” The cost for this will be $18 if paid before race day or $20 if paid on race day.

Karen is looking for volunteers to fold the fliers. There will be a “folding flyer pizza party” at the Lowerys’ home on Wednesday, August 1 at 5:30 pm for anyone who can come. Meanwhile, Bob Smith will look into having the flyers mechanically folded. Volunteers are also needed to distribute flyers and to sell raffle tickets between August 4 and September 9.

At least six folding tables are needed. Sherry suggested we look into purchasing some tables so that they do not need to be borrowed each year.

Harvesting Project Report by Mike Lowery, Project Manager:
This project the mechanical harvesting around the circulators, was paid for from the $25,000 state grant for weed removal. By harvesting around the circulators, Mike stated, we enable science to measure their effect.

The Orders of Condition that enabled this project from is valid for three years. We can harvest again within that period as long as we notify the ConComm and submit documentation and compliance reports.

Mike presented a power point report including maps showing the locations of the circulators and areas harvested. He reported that the project ran smoothly and was well received by the ConComm and by townspeople. The goals of the project, to cut the weeds one foot from the bottom, to harvest three acres around each circulator, and to cut an additional two-acre control area were all met. More acreage than planned was harvested, due to the fact that the harvester needed to keep returning to Mansion Beach to unload the milfoil. Also, we had planned on harvesting three acres around each circulator. Since the circulators are so close to one another, their three-acre peripheries overlapped and we were allowed to harvest further away from the circulators than originally planned.

Some questions were raised about the circulators being situated near the deep hole area of the pond rather than toward the north lobe of the pond, the area originally chosen. Mike had no information about why the placements had been changed. Mike did report that Circulator B, prior to the harvesting, had a pattern of sick looking milfoil trailing it.

Mike pointed out that, even after this harvesting, much of the pond is still a mess, that the benefits of the harvesting fell unequally to different areas of the pond, and that some citizens are clamoring for herbicide use. He recommends we continue our present non-chemical course for another year.

The Notice of Intent, prepared by ACT cost about $2000 (including some duplicated certified mails). The harvesting itself cost about $8900, and the ancillary costs of the TOW weed disposal are expected to add about $1000 to that total. The DPA has about $14,000 left of the state grant that could be used to provide more harvesting. The DPA had hoped that the SWQC would have attained an additional $25,000 from the FinComm, but Bob Goldsmith of the SWQC informed us that the application for that amount had not been made in a timely matter and it is now questionable whether that money will be available to us. Even if the funds were made available, SWQC may choose to use those funds for its own activities.

Mike also recommended the use of “shoreline harvesting” technology to harvest the smaller coves and shorelines that the large harvester cannot reach. He has purchased his own Jenson Lake Mower for around $2800 and has found it to be very effective. He suggested that we use such a tool, which attaches to the back of a small motor boat, for small scale harvesting of public access areas, for sensitive areas, and for private waterfront cutting. He recommended that the DPA offer a one-time cost-sharing program for private waterfront cutting. There was some discussion of this concept with no consensus reached. Mike warned that if we do not harvest more, we will have thick weed mats over the surface in several areas by late summer.

Mike recommends that the DPA consider using its Order of Conditions to allow homeowners to contract privately with weed removal contractors. Contractors would be required to use approved methods, and to provide the necessary information so that DPA could comply with the OC. This was not considered during the meeting.

Weevil Report by Judy Currier:
Bob Hartzel, of Geo-Syntec, inspected the weevil sites and reported that this experiment showed the worst results of any other first year survey he’s ever done. There was no significant milfoil damage in either of the test sites. He said that Dudley Pond’s condition was much worse than last year. There were some weevils present, but they had not done much damage. He recommended that the DPA stay the course of the three-year S319 grant. He observed lots of algae and snails on the milfoil and offered no further comments regarding this.

Surface Water Quality Committee report by Bob Goldsmith:
Bob warned that, to effectively harvest the pond, it would take three harvestings per year, or a total of $60,000 annually. To purchase a harvester similar to the one Wellesley bought would cost $250,000. Then we would need to hire an employee to run the machine. A one- time harvesting, like what we are now doing, is like “taking an aspirin to cure cancer.”

Mike Lowery observed that the cost of a new harvester similar to the one which recently worked in the Pond would be about $75,000.

Input by Ted Fiust, Hand Pulling Coordinator:
Ted suggested that we use a small-scale submersible cutter to surgically harvest major boating lanes and public areas. If we hand pull after this, that task is made easier due to the fact that the plant is shorter and easier to bag. A combination of harvesting and hand pulling is more effective than either method alone.

Ted also suggested that abutters be given the option of hiring a contractor with this apparatus to harvest their waterfront under the auspices of the DPA and under our Orders of Condition. It would cost about $1000 per acre, but most homeowners would find that one-quarter of an acre would be sufficient.

Motions and Voting:
Bob Smith made a motion that we hire the large harvester again to harvest two large areas not previously done, avoiding any areas of the weevils experiment. The funds would come from the remaining $14,000 from the state grant. This amount needs to be spent on weed removal. Motion passed four to one.

Bob made another motion to use any funds remaining from the state grant to hire a contractor to use shoreline harvesting in the periphery of the pond and in the small coves.

Bob noted that the DPA will first need to have this apparatus approved by the ConComm. Ted Fiust could run the machine and would be a full service provider, picking up fragments, driving the boat, and disposing of the weeds. Ted asked if the DPA should be he umbrella organization that holds the Orders of Condition for small operators of small iron harvesters.

Due to the lateness of the hour President Sherry Fiust suspended the meeting at 10:00 pm.

The next regularly scheduled Executive Board meeting will be held on Thursday August 9 at the Fiusts’ home at 42 Mathews Drive.

Follow-up Board Meeting on July 13, 2007, 6:00 pm at the Fiusts’ to continue discussion of shoreline harvester use:

Members present: Sherry Fiust, Bob Smith, Brian Cichella, Jamie Pierce, Ted Fiust

It was decided that, from the $14,000 remaining of the state grant, $9000 will be allocated for “big iron” harvesting and $5000 will be used for small scale harvesting of the areas the large harvester cannot reach. Private homeowners will have the option of hiring the private contractor to do their shorelines. There will be no cost -share plan. It may be necessary to dip into the $15,000 DPA fund budgeted for weed control if the costs run higher than expected. The overrun should not be any more than $2000 to $3000.

Mike Lowery will deliver our harvesting plan to the ConComm on Monday morning, July 16. Sherry will contact Gerry Smith to determine if a harvester is available.

Meeting adjourned 7:00 pm.

Respectfully submitted,
Marilyn Darack, secretary

DPA Executive Board Meeting
June 7, 2007

Attendees: Sherry Fiust, Bob Smith, Brian Cichella , Jamie Pierce, Ted Fiust, Karen Lowery, Wayne Kelly, Henry Ormonde, Grace Olin, Steve Garone, Ruta Smilskainis, Ivars Melnigailis, Jennifer Steel, Marilyn Darack

President Sherry Fiust called the meeting to order at 6:00 P.M.

Harvesting Update:
President Sherry Fiust reported that the Orders of Condition regarding the mechanical harvesting around the circulators will be issued on June 8. There is then a ten day period in which to give people the right to appeal. The first dates that we can harvest, then, are June 25 and 26.

The DPA needs a volunteer to coordinate this project with the DPW. We also need a site manager for when the harvesting is done. (Tom Largy of the SWQC previously did that, but most of the SWQC members will be out of town.)

Steve Kadlik from the Highway Department has not yet gotten back to Bob Smith regarding hauling away the weeds. The Highway Department will need to have a dumpster on site and will charge an overtime rate. They will use a bobcat to put the weeds in the dumpster. Then the dumpster will get picked up by the landfill staff. Coordination is needed between the Highway Department and the Landfill staff.

Gerry Smith of Aquatic Control Technology, Inc. (ACT) has submitted an estimate of about $10,000 for the harvesting. That quote includes $8000 for ACT and $2000 - $3000 for the DPW.

Responsibility for and Ownership of Dudley Pond:
Jamie asked if anyone knew which town department, Conservation or Park and Recreation, is responsible for Dudley Pond. It was stated at the last SWQC meeting, though, that it is the TOW, and not the state, that owns Dudley Pond. If this is so, it may make it easier for the DPA to obtain town assistance for taking care of Dudley Pond. The town attorney needs to be contacted in order to get a definitive answer to these questions.

Discussion of last SWQC Meeting:
Sherry attended the latest meeting of the SWQC. Concerned over the unusually high weed infestation and the possibility that the pond may eutrophy, they spoke of the possibility of using the chemical SONAR.

Our S319 Grant stipulates that, due to the weevil project, no chemicals can be used for three years, two years of which has already passed. At this point we do not know whether or not the weevils successfully “wintered over.” This will be determined in mid July.

Results from circulators can take up to three to five years, but at the end of this season we will be able to make a preliminary assessment of their effectiveness. Several members present expressed concern over the fact that the circulators had been placed in sparsely infested locations.

There is a concern that the money spent on these other projects, the weevils and the circulators, may have been wasted if we use chemicals next year. However, if next month’s weevil report and next fall’s preliminary circulator assessment show no progress, then that concern may be moot.

In 2003, the ConComm said that they would not approve the use of chemicals again until non-chemical approaches have been attempted. Depending upon the results of the current non chemical treatments, this criterion may actually be met. Sherry wants to invite the ConComm out to see the condition of the pond. For those who cannot attend, she wants good photos taken of the infestation.

Remaining State Grant Funds:
Sherry informed the Board that there is approximately $13,000 remaining from the state grant. We need to determine the best use of these funds and to commit them by the end of this month. The money needs to be used for weed removal.

The SWQC had suggested that that money be used for harvesting at Mansion Beach, but this cannot be done, since it was not included in the Notice of Intent. Harvesting can be done near the circulators only. Although we cannot harvest the public areas, we could use the funds for hand pulling there.

Ted Fiust outlined our options at this point:

1. let SWQC pursue SONAR
2. use the remaining funds for divers to hand pull
3. do nothing with the money this year

Karen Lowery suggested that some of the funds be spent on hand weeding tools that the DPA would purchase and loan to neighbors. The Lowerys have been diligently using such a method and have been able to keep their frontage fairly clean.

The consensus of those present was to purchase some of these tools and to hire divers to hand pull the public areas.

Father’s Day Ice Cream Social Update by Brian Cichella:
Brian reported that the girl scouts have posted several signs around the neighborhood informing the watershed about the event. A thank you letter has been sent to their troop leader.

It was decided to forego pontoon boat rides, since the preponderance of milfoil clogs the propellers.

There will be four people there who could serve as lifeguards if the need arises.

Brian would like to buy or rent canopies to provide shade for the ice cream and the personnel. They could be reused at the Fun Runs and other events if we purchase them. It was suggested that tents be borrowed from neighbors.

A map of the pond’s public access points will be displayed.

Wayne will provide large coolers and ice for the ice cream.

Brian is still looking for an expert on septic systems to present information.

Memorial Day Parade Report by Sherry Fiust:
There were only four DPA members who marched in the Memorial Day Parade. Although Sherry had asked for someone to coordinate this, nobody came forward. Judy Currier suggested that we not participate in any future marches unless someone coordinates the event. A poor showing from the DPA at the parade reflects badly upon our organization.

Fun Run Update by Karen Lowery:
The Fun Run committee is doing well gathering sponsors. We now have $5100 in pledges and $2050 in sponsorships.

Karen has learned that no permit is required for us to sell raffle tickets.

There is now online registration and an online payment option for the event.

The Wayland High School cross country team is planning to participate.

Arrangements for the town sign boards are all set.

We are promoting the registration of more walkers this year.

There will be a two dollar registration discount applied to those signing up as a member of a team.

Minutes of May Board Meeting:
The minutes of the May Board meeting will be approved via email.

Sherry adjourned the meeting at 8:45 P.M.

Next meeting will be held the second Thursday of next month, July 12, at 7:00 P.M. at 42 Mathews Drive.

Respectfully submitted,
Marilyn Darack, secretary

DPA Executive Board Meeting
April 5, 2007

Attendees: Sherry Fiust, Bob Smith, Brian Cichella, Jamie Pierce, Karen Lowery, Jan Dunn, Ted Fiust, Jackie Ducharme, Arlene Pollak, Grace Olin, Henry Ormonde, Marilyn Darack

President Sherry Fiust called the meeting to order at 7:15 P.M.

Minutes of the last meeting were read and accepted.

Weed Management Update from President Sherry Fiust:  

1. Funds update
   There will be no S319 Grant application submitted for this year. This is because there are no plans in place for qualifying projects. 
   
   The Wayland Finance Committee has approved an additional transfer of $25,000 to the Surface Water Quality Committee. This allocation will be used for long term solutions yet to be determined. This transfer needs to be approved by Town Meeting.
   
2. Mechanical Harvesting Preparation 
   It is still uncertain whether mechanical harvesting will be the most effective means of clearing away weeds from the areas of the circulators. Since the DPA would be responsible for arranging any mechanical harvesting, Sherry asked Bob Smith and Jamie Pierce to help her gather information and make plans in the event we do decide to go ahead with it. We’ll need to make an early commitment in order to reserve a machine. 
   
   The two companies being considered are Lycott and ACT. A site visit from ACT is scheduled for Friday morning, April 6. The representative will give a cost estimate and identify sites for launching the harvester and for depositing the biomass. 
   
   We will need an Order of Conditions from the Conservation Commission in order to use a mechanical harvester. This entails the DPA drawing up a detailed plan to submit to the ConComm. 
   
   We will need to make a decision as to whether mechanical harvesting or handpulling will be more effective. Sherry may call an additional Board meeting this month to discuss the options and make the judgment. 

Dudley Pond Note Cards Update: 
At the Spring Meeting, the DPA netted $65 from the sale of the note cards. Sherry will ask Deirdre Maxted to prepare 100 more cards to sell at upcoming DPA events. 

Upcoming DPA events by Brian Cichella: 
This year’s Newcomers’ Dinner will be held on Sunday, May 20th. Brian suggested that we change the venue for these dinners each year by asking different families to host. In this way, new neighbors would be more likely to come from various areas of the pond, guests would be able to enjoy the pond from different perspectives, and the Smiths would not always host the event. 

The Fathers’ Day Ice Cream Social will be held on June 16. The stated goals of this event are to promote membership in the DPA and to provide environmental information. Stoneyfield Farms has pledged 300 to 400 servings of ice cream. It is still undecided whether the DPA will suggest a donation amount for the ice cream servings. 

There will be three booths providing literature on safe lawn care, water conservation and septic system maintenance, and the use of composted milfoil as an environmentally responsible fertilizer. 

Fun Run Update by Karen Lowery: The Fun Run is now sanctioned by the USA Track and Field Association (USATF). 

The entrance fees have been increased from $15 to $18 for adults who have pre-registered and from $18 to $20 for those who have not pre-registered. The other entrant categories have undergone similar increases. It has also been decided that there will be no household or family group rate. 

Five sponsors have already pledged their support. Karen asked the Board to suggest names of businesses that have not been sponsors in the past. 

Endowment Fund Deposits: Jamie Pierce reported that $4000 from the operating fund has been deposited into the Endowment Fund. He also deposited a total of $2200 to the Endowment Fund from donations. 

President Sherry Fiust adjourned the meeting at 8:30 P.M. 

Next scheduled meeting of the DPA Executive Board will be held on May 3, 2007 at the Fiusts’ home at 42 Mathews Drive. 

Respectfully submitted, 
Marilyn Darack, Secretary

Dudley Pond Association Annual Spring Meeting Minutes
March 25, 2007
Senior Center, Wayland Town Building

President Sherry Fiust called the Meeting to order at 5:35 P.M.

Minutes of Fall 2006 Meeting were read and accepted: Marilyn Darack, Secretary

Fun Run Information: Co-chairpersons Karen Lowery and Linda Smith

The 2007 Fun Run will be held on September 9, 2007. Karen and Linda have set a goal to increase the net proceeds to $10,000. Last year’s amount was $7920. In order to accomplish this increase more DPA members need to get involved in the process. They need to enlist more race participants and more sponsors.

Linda reported that they plan to encourage runners and walkers to form teams. As in other races, these teams would be formed on behalf of a person or a cause. Entrance fee discounts would be given to teams of five or more.

Karen and Linda want all DPA members to be on the lookout for any businesses that may be willing to donate raffle prizes or to become a sponsor. Any DPA member could approach a business owner about a donation. If anyone is uncomfortable doing that, please contact a committee member to make the overture. Sponsors of $100 or more get their logo on the t-shirts and on the flyers.

The co-chairpersons are considering raising the race entry price. They are asking for a volunteer to spend some time on the internet researching the prices charged by other community 5K races. The price to this point has been $15 per adult. A maximum family price is being considered.

Safety concerns such as those dealing with baby carriages and bicycles on the race route will be publicized prior to the race. These rules are for the safety of the public and for compliance with the insurance policy.

President’s Update: Sherry Fiust

1. Fall Town Meeting passed the Surface Water Quality Committee (SWQC) article giving them $75,000 of Community Preservation Act (CPA) monies. A portion of this will be allocated to the purchase and installation of the circulators in Dudley Pond.
2. The Wayland Finance Commission has increased the SWQC budget line item from $5000 per year to $45,000 per year.
3. The SWQC has requested a transfer of $25,000 for Fiscal Year 2007.
4. Now that there is more funding, the DPA and SWQC are thinking more strategically and are planning short and long range programs to control our invasive weeds. These initiatives will involve the entire watershed.

Recognition:
Sherry presented Jackson Madnick with a framed certificate in appreciation of his efforts and successes as chairman of the SWQC. Jackson recently stepped down from that position. He has worked diligently researching ecologically based strategies to control our milfoil and has been responsible for several public education and awareness campaigns to promote a healthy pond. Due to his efforts the circulator program is becoming a reality and the SWQC has seen a large increase in its line item budget amount.

Jackson remains a member of the SWQC, and also works with the Global Warming and Energy Initiative Project and with COLAP.

Report from Bob Goldsmith, Wayland SWQC co-chairman:

1. SWQC Updates
   1. Bob introduced Toni Moores, his co-chairman, and recognized fellow SWQC members Jackson Madnick and Lisa Newton. Tom Largy, another member, was recognized in absentia.
   2. Bob reported that, in exchange for the SWQC removing two articles from the Fall 2006 Town Meeting warrant, the FinCom, possibly pending Town Meeting approval, may make available an additional $25,000 to the SWQC. As yet, it is undetermined how these funds would be used most effectively.
   3. The SWQC will defer to 2008 the submission of an application for an S319 Grant. This is because they have not yet developed the “bricks and mortar” type programs (such as infiltration systems) typically funded by these grants. Our best course of action now is to use our available funds for sampling and analysis, to work with consultants to formulate a plan, then to apply for the following round of grants.
   4. The SWQC needs DPA members to disseminate literature regarding neighborhood guides for care and protection of Dudley Pond throughout the watershed.
 
2. Pond Circulator Test Program
   Bob reminded the DPA that the purchase and installation of the pond circulators are Community Preservation Act (CPA) funds at work. With a Power Point presentation, he illustrated how the circulators work, and what they look like. Basically they create a motion that brings oxygen down to the bottom of the pond and allows for the oxidation of ammonia. It is hypothesized that this action limits the growth of milfoil.

   Bob reported that three circulators will be installed by mid April and the DPA will be responsible to harvest the weeds near the circulators. This is to be done so that the weeds will not impede the action of the circulators. Since the DPA is not yet committed to mechanical harvesting, Sherry added that these particular weeds may either be mechanically harvested or hand pulled. There may be a permitting process to use the harvester.

   Jackson told of two other ponds where circulators had been placed in heavily infested locations. In one of these ponds, harvesting was carried out near the circulators. Much more progress was reported there than in the pond which did not harvest near the circulators. Also, of the twelve ponds given as references by the circulator supplier, eleven of those had much success. The one that did not do well had a heavy nutrient flow into the pond. It is believed that Dudley Pond may also have a substantial nutrient flow. Data regarding this will be analyzed this summer.

   The circulators will be tested over a period of two summers. If we do see positive effects from them, it will not be until the summer of 2008.

   On a map of Dudley Pond, Bob showed the proposed locations for the three circulators. Bob Hartzel of GeoSyntec Consultants has agreed to these locations since the circulators will be placed far enough away from the weevils so as not to interfere with the weevil project
   

3. Sampling and analysis program
   Bob informed the DPA that a thorough water sampling and analysis program will begin this summer. This will give us an indication of how the circulators may be working. Three kinds of evidence will be gathered; water samples, a three foot square pipe dropped down to monitor weed growth, and photographs of the weeds.

   When asked by Ken Isaacson if we’ve ever tested the sediment, Bob answered that, in 2005, it was shown that there were high levels of both phosphorus and ammonia.

   Linda Smith asked if a warrant article restricting certain practices within the watershed might be advised. Bob answered that only the Board of Health has the power to remediate poor septic systems or to ban chemical fertilizers. Political action is needed to bring about any such action. The entire watershed, between 500 and 600 families, must be educated to use only organic fertilizer, to leave fifteen foot buffers around the pond, to compost, and to deal with animal waste before it finds its way into the pond.
   

4. Lake Cochituate circulator project
   Bob introduced Dick Miller from Lake Cochituate where there have been two floating circulators in the water for about one year. Their circulators are a different type from what will be installed in Dudley Pond. This provides a parallel experiment from which data can eventually be compared.
   
5. Aerial scanning
   At this point, Bob reported, we cannot afford aerial scanning. Aerial scanning entails flying over the watershed and pinpointing those homes with leaky or failed septic systems. The homeowners with those systems will be asked to repair or replace them. If they do not comply, the Board of Health could require it.
   
6. Herbicide treatment
   Bob asserted that herbicide treatment will be very difficult, if not impossible, to use in the future. This cannot be considered an option.
   
7. Questions and answers
   Margo Melnicove asked whether the circulators will negatively impact the scenery and interfere with swimming. Bob said that the scenery and swimming will be much more affected by thick milfoil.

   Marcia Filurin asked whether three circulators are adequate to do the job, since the manufacturer had recommended a minimum of three. Bob answered that we can only afford three at this time and that the three of them should still work.

   Mike Lowery inquired about a homeowner’s septic system test. Lisa Newton said there is a simple test involving a dye that gets flushed down the toilet. She added that the only answer for septic system problems may be for the Dudley Pond neighborhood to establish a sewer system. Arlene Pollak reminded us that that had been suggested and denied several years ago when the storm drains were built.

   Mike asked whether zoning by-laws could be written to restrict what people do with their land in the watershed in order to lessen the nutrient load. That idea may be pursued.

   Ken Isaacson asked if there was any way that flows entering the pond could be filtered. Toni Moores responded that, under normal conditions, weed nutrients (i.e. ammonia and phosphates) are both soluble in water, so regular filtration will not work. With the right type of soil and adequate real estate, however, adsorption is possible.

Treasurer’s Report by Jamie Pierce:

Jamie provided copies of his report to the members. He also read a letter from the Massachusetts Department of Conservation and Recreation (DCR) regarding the awarding of our $25,000 state grant. This money from these Clean Waters State Grants is supposed to be spent by June 30, 2007.

However, the DPA, in our application, claimed extenuating circumstances regarding the uncertain unpredictable timing of the weed growth and so was given a “pass through” grant. The DPA has already received the check.

Watershed Management Plan for 2007: Sherry Fiust

Sherry explained that the DPA Executive Board is offering a motion for the most effective use of our $25,000 DCR Grant. It read that we would, “Use the $25,000 from the DCR Grant to fund the removal of milfoil via mechanical harvesting or hand pulling by divers in the areas of the pond circulators, public use, and heavily infested coves.” The circulators area would receive priority. Mike Lowery moved that the DPA support the Board’s plan. The motion passed unanimously.

Arlene Pollak asked whether anyone has done any research regarding the fungus that attacked the milfoil a few years ago. The SWQC would like to get more information about that.

Weed Removal Suggestions: Ted Fiust

Ted brought along several types of nets that can be used for weed removal and reminded us that less than 20% of Dudley Pond area residents do 98% of the work relating to the pond.

He outlined a brief history of weed treatments for Dudley Pond, and presented a list of treatment options that have been shown to work against milfoil. Several of these, including dredging, draw down, and sonar are not options for our pond, due to various reasons.

Ted urged everyone to collect fragments from the pond and to pull whatever milfoil plants that can be reached by walking the shoreline. Once you remove the plants, make sure to put them far away enough from the shoreline so that rain will not wash them back in.

DPA Events Update: Brian Cichella

The DPA Winterfest planned for Superbowl Sunday was cancelled due to the absence of winter weather. Brian will continue his preparations for the Newcomers’ Dinners and with the Fathers’ Day Ice Cream Social.

Brian has already secured the Mid-life Crisis Band for the Ice Cream Social. He has also gotten a commitment from Stoneyfield Farms for the ice cream, and he has arranged to have booths set up which will have educational material regarding the health of our pond.

Election of 2007-2008 DPA Executive Board:

The nominees were:
President, Sherry Fiust
First Vice President, Bob Smith
Second Vice President and Social Chairperson, Brian Cichella
Treasurer, Jamie Pierce
Secretary, Marilyn Darack

The slate was elected unanimously.

Sherry encouraged all members to sign up for committees and to attend the monthly DPA Executive Board meetings held the first Thursday of each month.

President Sherry Fiust adjourned the meeting at 7:22 P.M.

Respectfully submitted,
Marilyn Darack, Secretary

DPA Executive Board Meeting
March 1, 2007

Attendees: Sherry Fiust, Brian Cichella, John Darack, Marcia Filurin, Ted Fiust, Bob Goldsmith, Deirdre Maxted, Toni Moores, Grace Olin, Arlene Pollak, Bob Smith, Marilyn Darack

Those wishing to submit Dudley Pond photos for Deirdre’s consideration can email her at Deirdre.maxted@comcast.net.

Surface Water Quality Committee Report from Bob Goldsmith and Toni Moores:

DPA Executive Board Meeting
February 1, 2007

Attendees: Sherry Fiust, Brian Cichella, Karen Lowery, SWQC Representative Toni Moores, Bob Smith, Jamie Pierce, Marilyn Darack

President Sherry Fiust called the meeting to order at 7:03 P.M.

Minutes of the last meeting were read and accepted. 

Toni Moores’ Report on Surface Water Quality Committee: 

1. Circulators 
   Tony reported that the SWQC has ordered three circulators. It is expected that they will be delivered in ten weeks or less and that they will be in place in Dudley Pond during March or early April. 
   
   The vendor will have input as to where they will be located. He will cooperate with Bob Hartzel of GeoSyntec Consultants. GeoSyntec Consultants is the company managing the S319 Grant Weevil Project. 
   
   The circulators will be placed in the north side of the pond, so as not to interfere with the weevils that were placed in the south side. Furthermore, there will be no hand pulling or harvesting near the weevils.
   
2. SWQC Budget Line Item 
   The FinComm has increased the SWQC budget line item amount from $5000 per year to $45,000 per year. These town funds are to be used for all three great ponds in Wayland. This increase is due largely to concern over the prevalence of invasive weeds in these bodies of water. Jackson Madnick, former chairperson of the SWQC, first submitted a request for this increase. 
   
   The SWQC is in the process of developing a strategic plan for the most effective use of this money. They have already planned that the largest item for fiscal year 2008 will be for water sampling and nutrient analytical work. The first funds will be available on July 1, 2007. Due to the budget process, the DPA and SWQC will need to have plans in place nine months prior to making any expenditures. 
   
   Sherry commended Toni on his excellent presentation to the FinComm and she thanked all the members of the SWQC for their hard work. 
   
   Sherry asked that one DPA Executive Board member attend each SWQC meeting.
   
3. Rowboat needed 
   The SWQC is looking for a pond resident who would be willing to make a rowboat available on an occasional basis this summer for water sampling. Buoys will be placed so that the samples are taken from the same areas each time. 

Jamie Pierce’s report on the state Clean Waters Act grant: 
Jamie has not yet received the contract from the Department of Conservation and Recreation. It reportedly was signed by the state in early January. 

Use of a harvestor: 
Toni related that the vendor has suggested that some harvesting be done near the circulators to allow them to work better. However, this action may interfere with the control test. 

Jamie asked whether a permit is required for installing the circulators. Toni informed us that no permitting is required, but that we may need an Orders of Conditions document from the ConComm to harvest around the circulators. Sherry will pursue this matter. 

Brian asked about the harvester that the Mass. Department of Fish and Wildlife loans out free to cities and towns. Toni answered that, with the time and availability restrictions on this equipment, it would be impossible for us to take advantage of this. 

Spring meeting: 
The annual DPA spring meeting and spaghetti dinner will be held on March 25, 2007.This date is set earlier than usual so that the membership will learn about the circulators prior to their being installed. Toni said that people will need to learn how to protect the circulators and will need to be warned about the anticipated heavy weed infestation this summer. At the meeting the DPA will discuss our decision process and weed management plans. The DPA requests that one of the SWQC co-chairmen be present to answer questions from the membership. 

The newsletter will need to be prepared and mailed out in mid March. Sherry will start gathering articles. 

Marilyn will reserve the Senior Center for the meeting. 

Upcoming Events: 

1. Fathers’ Day Ice Cream Social
   Brian Cichella related that this event will be held on June 17, 2007 at Mansion Beach. Stonyfield Farms has agreed to donate the ice cream. Brian will schedule a meeting for volunteers and is making inquiries as to whether it would be feasible to include the use of the REMAX balloon.
   
2. Fun Run 
   Karen Lowery reported that the Fun Run has been scheduled for September 9, 2007. The timekeeper has already been secured. 

Meeting adjourned at 8:30 P.M. 

The next board meeting will be held on March 1, 2007 at the Daracks’ temporary home at 20 Dudley Road. 

Respectfully submitted, Marilyn Darack, Secretary

DPA Executive Board Meeting
January 4, 2007

Attendees: Sherry Fiust, Brian Cichella, Karen Lowery, Marilyn Darack, Bob Goldsmith, Ted Fiust, Bob Smith, Arlene Pollak, Elliot Pollak, Grace Olin, Jackie Ducharme, Steve Garone

President Sherry Fiust called the meeting to order at 7:00 P.M.

Minutes of the last meeting were read, amended, and accepted.

Winter fundraising event:  

1. Funding 
   Karen Lowery asked the Board to approve up to $1500, the maximum amount allowed without membership approval, for the funding of the event.
   
2. Title 
   Brian Cichella, co-chairperson of this event, reported that this event will be called the Dudley Pond Association Winterfest.” This suggestion came from Molly Upton who felt that calling this event a winter carnival would raise expectations that it would be similar to the old DPA Winter Carnivals held on the Dudley Pond ice.
   
3. Attractions 
   Jim Thompson has been in touch with REMAX Realty the company providing the tethered hot air balloon. The balloon is seven stories tall and will rise one hundred feet in the air. He is working out details such as their liability coverage, setup space, personnel requirements, and age and height restrictions of passengers. The balloon will be set up in the first parking lot to the left at the high school. Sherry asked whether the TOW requires a permit for the use of the balloon. Brian will make inquiries about this. 
   
   At this time, Brian stated, there is no commitment for a Siberian Husky Sled Ride provider. The cost is still unknown. He’s hoping to have more information within one week. Brian is also pursuing the possibility of having hayrides. He has called Drumlin Farms for information. 
   
   Karen Lowery’s son is willing to donate his entertainment as a juggler. He juggles either with or without fire. 
   
   The committee is having difficulty determining whether the skating rink at the high school can be flooded and available for this event. 
   
   Bob Goldsmith suggested adding a walking tour around Dudley Pond. Grace Olin volunteered to be the tour guide. Jackie Ducharme suggested that this nature walk be held in the morning prior to the event. 
   
4. Food 
   Marilyn Darack reported that the committee decided to hire a caterer rather than prepare the food ourselves. This is because food handling regulations have changed significantly since we last held a winter carnival, and it would be very difficult and expensive for us to comply. The Daracks are speaking with various caterers and will report to the committee next week.
   
5. Publicity
   Brian reported that Henry Stimpson is taking responsibility for the publicity. Cliff Kovolson has agreed to doing the artwork. School newsletters announcing the Winterfest have already been distributed and the town bulletin boards have been reserved. Brian has been pricing signage and banners. 
   
6. Liability 
   Jim Thompson found that a one day event liability policy is very expensive. Also, we are too close to the event date to secure such a policy. The DPA will attempt to limit liability with the careful selection of events and attractions. REMAX does carry liability coverage for their balloon. 
   
   Bob Smith affirmed that the DPA has a one million dollar policy, but that it covers only the officers. It does not cover events. He asked if the TOW might cover the event, since it is to be held on school grounds.
   
7. Time restriction: 
   Although Linda Smith, co-chairperson of the event, has received support from the Park and Recreation Department, Wayland High School, and the police and fire departments, she has not yet received official TOW permission to use the high school grounds. This is due to safety issues. She expects to have an answer from the town very soon. 
   
   Steve Garone, Sherry Fiust, and Marilyn Darack expressed reservations about the short amount of time remaining for the planning of the Winterfest. Given that we still do not have permission to use the high school, that liability issues still remain, and that some of the major attractions are still not secured, it may be prudent to postpone the event to later in the winter or to plan the first Winterfest for next year. 
   
   The co-chairpersons, Brian and Linda, feel that all necessary preparations can be made in time to hold the WInterfest on February 4. They are working very hard to do this and will continue their efforts. 
   
   The board decided that a definite decision as to whether to hold this event on February 4th will need to be made within one week. In that time, we must make a decision regarding insurance and we must secure permits, commitments for activities, and a food vendor. 

Weed management and Surface Water Quality Committee update: 

Sherry wants input as to the best use of DPA weed management funds. If the restrictions on the state grant money are loosened, our options could include more circulators, use of a harvester, nutrient analysis work, or hand pulling. There is a general consensus not to purchase more weevils at this point. There are concerns that a harvester may interfere with weevil test results. However, without the use of a harvester, the pond may not be usable for recreation this summer. 

Bob Goldsmith from the Surface Water Quality Committee is pleased that the relationship between the DPA and the SWQC is constructive, cooperative, and open. He is encouraging the public to attend the SWQC open meeting next Tuesday, January 9. At that meeting their committee will be planning the use of the $25,000 weed management funds from the TOW. 

The SWQC has selected a circulator vendor. A maximum of three circulators will be installed near the outlet in March. They will be placed far away from where the weevils were put in. The SWQC needs the DPA to organize a group of volunteers to check them for signs of vandalism. An option exists to get up to five more circulators. 

Bob Goldsmith explained that circulators bring oxygen to the bottom of a pond in order to slow weed growth. They appear to be broadly effective. Of the twelve references checked, only one pond did not have success with them, and that was due to the fact that that pond has a continual nutrient flow. It is unknown whether or not Dudley Pond’s nutrient flow will interfere with our circulator use. It takes one to two years to judge the effectiveness of the circulators. Bob Goldsmith thinks this is a promising project. 

The nutrient flow can be determined with the use of aerial scanning. Ten thousand dollars of TOW funds have been set aside for this. It will detect leaking septic systems around the pond. Lawn fertilizers are also a major contributing factor to nutrient growth. 

The Board needs to come up with recommendations for the use of the $25,000 state grant. Input from the membership is welcome. The board will explore ways to get the membership more educated and involved regarding the options for weed management. 

President Sherry Fiust adjourned the meeting at 9:30 P.M.