2004 Monthly Meetings:
January
February March
May
June July
August September
October November
December
Bi-Annual Membership Meetings:
DPA E-Board Meeting Minutes
12/2/04
Attendees: Jim Thompson, Jamie Pierce, Amy Borner, Russ Ashton,
Arlene Pollak, Judy Currier
Outlet Stream: Brian Monahan met with the Highway Department as a result of the Peter Johnson letter
 |
They don’t feel the problem is all that serious |
|
We know that the water is high at the outlet dam and that sand and salt are coming back into the pond. |
|
Part of the problem in implementing a short term solution is that it is hard to get the sand out, and difficult to get equipment down there. |
|
A long term solution would be drains with traps. |
|
Conservation is not convinced this is a serious issue |
Fund Raising: Gift Wrap
|
Sell gift wrap ant Main Street Coffee. Set up tables |
|
Hand out flyers at land fill promoting the effort |
Capital Campaign:
|
$400 was raised before the letter even went out |
|
Realtor letter has dropped |
|
There will be an article in the Wayland paper discussing the campaign |
S319 Grant: Judy gave an update
|
Jane Peirce received all of the paperwork from the EPA |
|
Work will begin January 1, 2005 |
|
Project will start with weevils |
Congress of Lakes + Ponds: Discussion as to whether it would be of value for the DPA to join and have representation at the meetings
|
Arlene said years ago, she was a member of that organization and found the meetings and contacts valuable. |
January meeting will be January 6, 2005 at 7:30PM at the Thompson’s on Sycamore Rd.
Meeting Adjourned
Amy Borner
DPA Secretary
DPA E-Board Meeting Minutes
11/4/04
Attendees: Jim Thompson, Jamie Pierce, Amy Borner, Grace Olin, Barbara Bock, Jackson Madnick
Outlet Stream: Peter Johnson wrote a letter regarding the outlet stream near Happy Hollow.
|
Letter was discussed and modified |
Fall Meeting Review: Some DPA members approached DPA officers to express some concerns that as a group the DPA Executive Board can not endorse a candidate or positions.
Fun Run Review: There should be an attempt to get the certificates and shirts to sponsors faster. If we can get them out before the race or as close to the race as possible it would show more appreciation.
Newsletter:
|
Printing: We will not use Wayland Pack + Ship again.
| ||
|
Jim wants to cut down on the number of newsletters mailed. Need to find another way to contact non-members. Maybe a postcard.
| ||
|
Barbara feels we need Newsletters more than 2X per year. Others questioned where the content would come from. |
COLAP: Next meeting January 29th
Jackson felt it would be a source of ideas for activities to increase membership.
Jackson also suggested an event at Mansion Beach over the summer.
Surface Water Quality Items: Jackson is writing an article to continue programs on Herd Pond and Dudley Pond
|
He needs DPA members to support the content | ||||||||||||||||
|
He is requesting a 2 year budget including
|
Jamie asked Jackson for a total of how much money is left for the DPA in the Sue Pope Fund
Tax Exempt Status: Brief reminder to use the Tax Exempt status to help save money on DPA expenditures.
December meeting will be December 2, 2004 at 7:30PM at the Thompson’s on Sycamore Rd.
Meeting Adjourned
Amy Borner
DPA Secretary
DPA Membership Fall Meeting Minutes
10/24/04
Welcome and Introduction: Jim Thompson
Minutes from the Spring 2004 meeting were read and accepted.
Treasures Report: handed out and presented by Jamie Pierce
|
By all measures the Fun Run was a Success. |
|
Sponsors and raffle donations were both up over 2003. |
|
Treasure’s report accepted. |
Membership: Jim Ogletree reported that there are 95 individual members, 58 life members and 12 sponsors.
|
There are 600 families on the watershed. He is asking for ideas on how to encourage renewal and also encourage lapsed members to return to the association. |
|
Suggestion of bringing more new neighbors to the Spring/Fall meetings. |
|
Sherry Fiust suggested making the meeting more social, possibly a different location with activities and possibly with babysitting. |
|
Another idea to add to the fun was to have a Power Point presentation of families and fun on the pond. |
Fun Run Wrap Up:
|
Linda Smith thanked volunteers and gave out tee shirts and certificates to give each of the sponsors. |
|
Jim gave special thanks to the Fun Run committee for all of their hard work in organizing the entire event and the money it raises for the organization. |
S319 Grant Presentation
|
Judy outlined the areas of focus and improvement covered in the S319 grant. | ||
|
She also presented the where the money and man-hours will come from for each component of the project.
|
Capital Campaign – In order to pay for the cash component the DPA is required to contribute to this project, we are going to start a Capital Campaign targeting Home Owners, Real Estate Agents and businesses within a certain distance from the pond.
|
Elliot Pollak and Wayne Kelly agreed to act as Co-Chairs |
|
Bob Smith said he felt we should ask the Selectman to match what we raise. |
Surface Water Quality: Jackson Madnick asked us to provide him a bulleted wish list of items that need to be done for and around the pond, and that he’d incorporate that in his planning and budgeting.
|
There was a request of Jackson for a report from Surface Water Quality on what $ has been spent on, and what it will be spent on going forward. |
Milfoil: Ted Fiust gave a report and summary on the hand pulling efforts of the last few months.
|
The “hot spots” are near the Chateau and the cove near John Darak’s house. |
|
There has been @ 150 hours of pulling, and there are still 3,000-4,000 plants left. |
|
There is no way to know or what spring will bring. |
|
Ted thinks $6,000 is the correct amount to budget for hand pulling in 2005-2006, although the introduction of weevils may decrease the need for as many diving hours. |
|
A motion was made by Margot Melnicove to add $2,000 to add a line item to the budget specifically for hand pulling. |
|
The motion was voted on and accepted. Budget amendment unanimously accepted. |
Harry S. Olin Award: Is given for special service to the DPA. Jim presented the Award to Judy Currier for her years of dedication as a member, as an officer and most recently for being the driving force behind the S319 Grant which will greatly benefit the DPA and the entire Town of Wayland.
Meeting Adjourned
Amy Borner
DPA Secretary
DPA E-Board Meeting Minutes
10/7/04
Attendees: Jim Thompson, Jamie Pierce, Amy Borner, Judy Currier, Grace Olin, Arlene Pollak, Elliot Pollak
Amy read the meeting minutes from the September 2004 meeting and they were approved.
Fun Run Wrap Up:
|
Financial Results: Jamie reported $5,673 of income less $1,585 of expenses for a net of $4,088. The 2003 profit was $4,210. | ||
|
Grace suggested setting up a DPA membership table at the run, encouraging people to join.
| ||
|
General discussion of increasing membership and getting current members more involved and interested. |
Capital Campaign:
|
Judy recommended a capital campaign to raise the funds to cover the DPA contribution/component to the 319 grant. |
|
Elliot agreed to be a Co-Chair of the campaign. |
Budget: Jamie presented budget for 2005 to be presented at the Fall meeting.
November meeting will be November 45, 2004 at 7:30PM at the Thompson’s on Sycamore Rd.
Amy Borner
DPA Secretary
DPA E-Board Meeting Minutes
9/2/04
Attendees: Jim Thompson, Jamie Pierce, Barbara Bock, Amy Borner, Judy Currier, Ted Fiust,
Amy read the meeting minutes from the August 2004 meeting and they were approved.
Budget Planning: Judy raised some budge items relating to the 319 Grant. Below are new line items to cover expenses that we have not incurred previously. The estimates are as follows:
|
$3,000 for the QAPP (Quality Assurance Project Plan) |
|
$1,000 filing fees |
|
$1,000 police detail |
|
$1,000 lab analysis |
|
$4,000 hand pulling |
Milfoil: Ted reported that there is reasonable control with over 60 man-hours of hand pulling complete. He cautioned that the plants are still growing this season and there is no way to guess what things will look like next spring.
Fun Run:
|
$2,600 in sponsors (last year’s total was $2,000) |
|
There are 35 pre-registered runners and this is ion track with past year’s numbers |
October meeting will be October 7, 2004 at 7:30PM at the Thompson’s on Sycamore Rd.
Amy Borner
DPA Secretary
DPA E-Board Meeting Minutes
8/5/04
Attendees: Jim Thompson, Jamie Pierce, Russ Ashton, Amy Borner, Bob Smith, Ted Fiust
Jim read the meeting minutes from the July 2004 meeting and they were approved.
Milfoil: Ted joined the meeting to discuss the recent significant growth of Milfoil in 2 coves. He has done a great deal of hand picking and counting of plants, buy says there’s much more work to be done.
|
The original application of herbicide came with a guarantee and we are within that time frame, however we would need approval from Conservation Department for a re-application and waiting for that approval would put us outside the timeframe of the guarantee. |
|
Jim will request that Jerry come back and check the re-growth. |
|
Jim will also have a discussion with Jackson to ascertain whether weevils would be put in this year or not. |
|
The board unanimously voted to allot $1,500 for continued hand pulling in hopes of keeping some control over the milfoil. |
Fall Meeting: Will be held 10/24/04
|
Amy will reserve the Senior Center |
|
Bob Smith will arrange the burners for the spaghetti |
|
Jim will contact Wayne and see if he will coordinate the meal |
|
Potential Guest Speakers: Russells, Mass. Audobon, Bob Hartzel (re: why we didn’t’ put weevils in) |
Newsletter: Highlight “Feature” of meeting
|
Amy to contact MaryAnn Wohlfarth regarding layout + printing |
|
Amy to coordinate and compile various pieces for the newsletter |
Fun Run:
|
Already at $2,500 in sponsors |
|
Doing great with raffles and prize donations |
|
Shirts are in |
|
Board to begin pre-selling raffle tickets |
Outlet Stream: no news or change
|
Jamie attempted to make some contacts via email, still not getting any response |
Misc. Topics Discussed:
|
Russ discussed ongoing desire to get people to join the DPA who are not on the waterfront | ||
|
Reaching out to Lake Cochituate Water Association to work together more.
|
September meeting will be September 2, 2004 at 7:30PM at the Thompson’s on Sycamore Rd.
Amy Borner
DPA Secretary
MINUTES OF THE DPA EXECUTIVE BOARD
JULY 8, 2004
Attendees: Jamie Pierce, Barbara Bock, Jim Thompson
As Amy Borner could not attend, Jim read Amy’s “draft” minutes from the DPA meeting of June 3, 2004. These were approved.
Weevil Barrier Issues:
A concern was voiced by Bob Smith and Ted Fuist that the current barrier is allowing milfoil to grow both under and over it’s enclosure. Jim Thompson and Bob Smith kayaked out to the site for inspection as did Judy Currier who also spoke to Bob Hartzel. Jim phoned Ted before he left for vacation and followed up after his return, asking Ted to perform a temporary repair, using the extra material he has on hand. Apparently Jackson Madnick was concerned that Ted would disturb or actually remove the milfoil, which was not the intention. Jim will reexamine the site again and speak to Ted to obtain his best estimate of the amount of healthy milfoil in and/or around the enclosure.
Weevil Feasibility Study for 2004:
In a conversation with our Consultant Bob Hartzell, he indicated to Judy that as far as he can determine “there will be no feasibility study this year”. This was based on his opinion as to the amount of milfoil in witnessed in early June. On separate occasions Judy and Jim visited the site and witnessed only a heavy growth of curly leaf, but not milfoil. The milfoil observed was sporadic in growth and not especially thick in appearance.
Earlier this week, Jim spoke to Bob about this situation and his comments to Judy. Jim asked Bob to provide the DPA, in writing, his “statement/opinion” remote unlikelihood of introducing weevil in 2004. Bob confirmed his statement but seemed a bit reluctant to put something in writing at this time. During our meeting, the DPA Eboard voted to pursue this matter, recognizing that Bob is our consultant and we do not have the expertise nor true independence to provide such a statement. While this statement/position is of relatively value today, it could be of utmost importance as we work with the SWQC and the C.C. towards the 2005 weevil study, assuming nothing changes this year.
Fun Run Update and Sponsorship
Jamie attended the recently scheduled Fun Run planning meeting at Linda Smith’s house. However, this meeting had to be cancelled, as he was the only attendee, due to problems Linda is still having with her race notification list. Linda is now looking into this and indicated that she expects the next meeting to be held on Thursday, July 22nd.
As part of our meeting Jamie confirmed where we stand today with our sponsors and what money has been received. In addition:
|
Jim hopes to finalize MCI Motors and Sweeney & Schultz. (Elaine Sweeney has promised Jim a new sponsorship, however, she first wanted to know what happen to her Lifetime $200 membership check which she issued in April and had not been cashed. Jim Ogletree was contacted and this check was found and forwarded to Jamie Pierce. |
|
Barbara will handle the sponsorship for Natalies Kitchen. |
|
Jim will ask Arlene Pollak to pursue George Howell for a $200. donation. |
Fun Run 2 Mile Walker Division:
Jim discussed the need to ensure we better organize, monitor and acknowledge the Walker division this year. Last year saw a surprisingly good turnout, however, our monitoring was weak, which resulted in some confusion and words of anger between the 2nd and 3rd place finisher. In the past, our lack of attention had also resulted in complaints from those participants who had paid their $15.00 entry fee.
It was also decided to change from a strictly lst Place Male and lst Place Female winner, to a lst, 2nd and 3rd Place finishers, regardless of sex.
NEXT MEETING: Thursday-August 5th at 7:30pm, at the Thompson’s- subject to any other suggested location.
Jim Thompson
(For Amy Borner)
DPA E-Board Meeting Minutes
6/3/04
Attendees: Jim Thompson, Jamie Pierce, Amy Borner, Barbara Bock, Russ Ashton
Amy read the minutes from the May 6th 2004 meeting and they were approved.
Fun Run: Linda smith is looking for people/businesses to contact as potential sponsors.
|
Request to all members that we are looking for sponsors and direct potential sponsors back to Linda
|
Memorial Day Parade
|
Lynn Paolella and Grace Olin were there to march for the DPA. Barbara is guessing there were about 8 DPA members total. |
|
Barbara suggested that at next year’s spring meeting we mention that the DPA would like to have a group to march, and see what kind of interest there is. |
Membership Lunch: Weather did not cooperate and there was disappointing turnout
|
Barbara suggested we use real estate sales to contact new people moving in and solicit them. |
|
Jim pointed out that this is a function of the membership committee and they also use voter registration for people new to the watershed. |
S319 Grant: Final copies are finished and submitted by Judy and Lisa
|
Judy delivering to all involved town offices by June 4, 2004. |
|
We’ll know the results of Grant possibly by mid October. |
Fall DPA Meeting: October 24, 2004.
|
Russ working to get Congressman Markey to speak
|
Outlet Stream: Jamie indicated no news and no change
|
Jamie attempted to contact via email and phone. He will be more aggressive in the next few weeks. |
July meeting will be July 8, 2004 at 7:30PM at the Thompson’s on Sycamore Rd.
Mr. Chase’s history class at the Wayland HS is writing papers about Dudley Pond. Barbara will look into the project and look for us to recognize some of the papers at the fall meeting.
Amy Borner
DPA Secretary
DPA E-Board Meeting Minutes
5/6/04
Attendees: Judy Currier, Lisa Newton, Jim Thompson, Jamie Pierce, Sherry Fiust, Ted Fiust, Russ Ashton, Barbara Bock, Amy Borner
Sherry read the meeting minutes from the April 1, 2004 meeting and they were approved.
Fun Run: Jim confirmed the date for the event will be Sunday September 19, 2004.
|
First Fun Run planning meeting will be May 13, 2004 at 6:45 PM at 12 Mansion Rd. |
Membership Lunch: Pot Luck lunch for new and existing members will e held on May 23, 2004 at Noon on Mansion Beach
|
Rain location at the Smith’s across the street from the beach |
|
Sherri will organize a phone chain |
2004 Priorities: Jim opened a discussion as to the priorities of the new board in serving the DPA.
|
S319 Grant | ||||
|
Membership
| ||||
|
Fun Run as this is our main 2004 fund raiser |
S319 Grant: Judy provided a detailed review of a meeting she recently attended with the Highway Department and Conservation regarding their supplying labor in support of the grant. The discussion centered on a bio-retention cell in a parcel of land belonging to the Middle School and some land under control of the Conservation Committee. Town equipment would be required as well as physical labor. She also went through a breakdown of the grant proposal and where funds would be allocated.
Membership: Discussion on incentives to increase membership and interest in the DPA
|
Russ suggested organizing events with outside speakers on subjects of interest such as bird watching, pond friendly landscaping etc. |
|
Barbara suggested getting the High School Students more involved with the DPA |
|
Lisa will develop a survey for existing members to see where their interests lie and what they would like from the DPA. |
Outlet Stream: Jamie will take over management of the outlet stream project with Brian Monahan.
June meeting will be June 3, 2004 at 7:30PM at the Thompson’s on Sycamore Rd.
Amy Borner
DPA Secretary
DPA E-Board Meeting
March 4, 2004
Attendees: Bob Smith, Jamie Pierce, Tom Dicesare, Grace Olin, Amy Borner, Lisa Newton, Jim Thompson, Judy Currier, Sherry Fiust
Meeting called to order @ 7:50 PM
Nominating Committee Report (Grace Olin, Bob Smith, Elaine Snyder)
Margo Melnicover, Karen Fahrner, Kevin Goodwin, Michael Goodman are being talked to about the President and 2nd VP positions. Amy Borner has agreed to be nominated for the Secretary position. Jim Thompson and Jamie Pierce will continue as board members for the next term.
Housekeeping Items
Newsletter content is due April 1st week.
Reviewed minutes from February E-Board meeting. (previously approved).
Spring Meeting
Decision was made to have the Spring Meeting at the Town Center and use the Rod & Gun club as a back up if the Town Center is not available.
|
Sherry Fiust will arrange for babysitting service. |
|
Spring Meeting is scheduled for Sunday, April 25th. |
|
Wayne Kelly will be in charge of the Food Committee. |
DPA Fundraiser by the Robbs of Wayland
The Robbs have offered to do a fund raiser for the DPA. An advertisement will be published in the April Newsletter. The photo shoot is scheduled for October 30 at Mansion Beach from 10-12. 50% of the proceeds will go to the DPA. Appointments for a sitting will need to be made with the Robbs. Steve Robb will try to attend the Spring Meeting with a display of their work.
S319 Grant
There is money available in the previous grant for grant writing. Bob Hartzel has quoted $3,000 for an engineering study that’s needed for the S319 Grant. This is more than what has been budgeted in the current DPA budget. Judy will contact Surface Water Quality to get approval to spend the money from the previous grant to make up the difference.
Miscellaneous
$50 approved for special award at April 25 meeting.
Jim Thompson is getting quotes from the NALM for Liability Insurance.
Jim Thompson attended a seminar at Great Meadows and found out that there are beetles available for purple loosestrife.
Fun Run
We need to go out to bid for a timer in order to get the best price.
We need someone to take the Sponsor coordination over from Tom McGreenery
Linda Smith has the details of the Fun Run project on disk for the next Race Director
Outlet Stream
No change in status
Meeting Adjourned. Next meeting is scheduled for April 1.
Sherry Fiust
DPA Secretary
DPA E-Board Meeting Minutes
2/5/04
Attendees: Judy Currier, Lisa Newton, Jamie Pierce, Grace Olin
Jamie reported that the renewal statement for the Directors and Officers Insurance arrived. The premium is $1744, and is due by May 9. This is a budgeted expense. Jamie moved that we renew, which was approved unanimously.
Lisa reported contacting Michele DeCoteau, the 319 Grant writer. The state hasn’t announced the grant process yet for this year. She is contacting SVT and Crossroads regarding additional funding possibilities. Michele also had various suggestions for this year’s grant. Lisa will contact Bob Hartzell to explore his offer to help in the 319 process.
After a discussion of the alternatives, the board voted to hold the Spring Meeting at the Town Building Hearing Room, using the gym for babysitting. It was decided NOT to use the Senior Center for cooking. Jamie will reserve the room.
Judy spoke with Ferenc, and he hopes to have membership address data up on the web by mid-February. Jamie will coordinate with Jim Ogletree about getting the data to Ferenc.
Judy spoke with Brian Monahan at Conservation about getting the ball rolling for removing the road sand buildup from the outlet stream. Will follow up in a couple of weeks to see what progress has been made.
Judy spoke with several people at the state Fisheries office and has a name to call at the next higher level for alternatives to stocking or approval to stock large-mouth bass. The major consideration is cost: bass are $25-$30 apiece.
Judy Currier (for Sherry Fiust)
DPA Secretary
Dudley Pond E-Board Meeting Minutes
1-8-04
Attendees: Jim Thompson, Judy Currier, Jamie Pierce, Sherry Fiust, Bill Currier
Treasurer’s Report
Dues & Membership $3500
Endowment $2500
Jamie has noticed a change in amounts from last year’s donations. This may be due to the letter going out later, or we may be losing money by dropping the family membership.
There was a discussion regarding transferring some of our operating funds into the endowment fund. A motion was not forthcoming because the majority felt we needed to keep our funds liquid for emergencies.
IT Committee – Jamie Pierce, Ferenc V.K., Jim Ogletree
It is possible to link the membership database to our web site. Jim Ogletree will provide Ferenc with our data base to do this. We can then create labels from the web site.
Outlet Stream
Brian Monahan and Jamie Pierce met regarding the Outlet Stream issue. Brian is not convinced that the sandbar is causing the high level of water at the outlet. He did agree that we need to take care of the issue in the spring. Judy will send a letter to the Conservation Commission to request a solution to the outlet problem.
Stocking with Bass
Brian Monahan said to call Fish and Wildlife regarding stocking the pond with Bass.
Milfoil Report
Gerry Smith wrote a full report and sent it to Jeff Ritter and Jackson Madnick. Judy will get a copy.
Miscellaneous
Minutes from 12/4/03 E Board Meeting were read and approved.
Judy will contact nominating committee for new board members
A discussion was held on potential sites for the Spring Meeting due to the issues with the kitchen not being functional at the Town Building.
Judy asked for input regarding newsletter content.
Calendar
|
Feb 5 E-Board Meeting |
|
March 4 E Board Meeting |
|
April 1 E Board Meeting |
|
May 6 E Board Meeting |
|
4/25/04 Spring General Meeting |
|
4/24/04 Spring Cleanup |
Sherry Fiust
DPA Secretary